Fast Extraction of Data from Documents and Images

Extraction and Indexing of data from documents. Built-in Document Management System.

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Extractous resides on an easy to use Document Management System (DMS) that be rolled out for a team of any size. With full security in place by defining access rights of users, the documents can be managed in its native storage, file systems and cloud based storage systems like Google Drive and Dropbox. Data is extracted from documents by defining simple rules for every pattern that need to be extracted. The system automatically identifies the document and applies the right rules to the document to extract the data and integrates it to any destination system.

Smart Data Extraction

Simple Rules

A short rule defined for every data element to be extracted. One time task. Takes less than 5 minutes per rule. 

Auto Detection

System analyzes the document and automatically selects the set of rules to apply for data extraction.

Complex Formats

Data extracted from simple formats to tables and multiple lines with details like in invoices and receipts.

Flexible Output

Extracted data downloadable in CSV, XML and JSON formats by default. Custom integration to systems is easily achieved.

Document Management System

Manage Files

All commonly used file management features including creation of public link and email directly from application.

Categorize

Add unlimited tags to documents, color code them and create custom lists of files for yourself or share with all users. 

Define Access

Give permissions to every user on which files they can access. Users shared with Enterprise Contact Manager.

Statistics

System statistics by every users, configured storage sources and file types. 

Data Synchronization

Native Storage

By default, DMS has storage at Amazon S3. Terabytes of storage can be used directly without the need of external source.

Dropbox

Mount your Dropbox to DMS. Manage files directly and extract data from documents based on defined rules.

Google Drive

Easily mount Google Drive. Upload/delete files, use Google Docs and extract data from Drive's documents.

WebDAV

Connect your computer or organization's file server directly to the application and use data extraction on files residing there. 

FAQ :: Extractous

How can I test Extractous for my organization's documents? 
The fastest way would be to send us a sample of each document that you wish to extract data from and we will add the extraction rules to demonstrate the system. Only you will have access to the demo system.  Contact us. 

Is there an evaluation version available for Extractous?
Yes. Integrated with Contact Manager, we have a full featured demo instance of Extractous with sample documents from Airlines and eCommerce sites. It also have Google Drive integrated with it with more sample documents for extraction. Please contact us to get access to it. 

Can the file access be defined for users within built-in Document Management System?
Since Extractous is integrated with Contact Manager, the user management functionality of the latter are used to control file access. Unlimited users can be created and clustered into groups. These groups or selected users can be given permissions to access files in a specific folders in DMS. These permissions can be read-only,  read & add comments, add new files or full access. 

Can you extract data from Microsoft Office documents? 
Yes. The data can be extracted from Microsoft Word, Excel and Powerpoint files. If there is another format that you wish to extract data from, let us know and we will attempt to integrate it within the system. 

How do I implement Extractous in my organization? 
The entire implementation will done by us. This includes setting up your environment, configuring sources of files (Dropbox, Google Drive or your own network server) and creation of rules for extraction. If integration to an API-based or Legacy system is required then that too will be done by us. Once you have taken the decision to deploy Data Extractor, a call between our implementation team and you is the next step. After the implementation is complete and you are satisfied, we handover the control to you. 

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