- Knowing that face to face meetings are handshakes are going to reduce after Covid, a VP of world-wide Sales instructed the entire team to scan the data of each existing business card they have in central contact management. 

- Kruger-Brent Inc has a central database of all business cards and interactions by its sales team in every office. When a sales rep leaves Kruger-Brent, the contact records of that rep stays with the company

- As Director of Global Channels, Jason gets real-time visibility in all handshakes between his channel partners and prospects

Physical Business Cards

​Handshakes takes place between your organization and others - by your sales, marketing, services and your channel network and contractors. Contact information is exchanged during such interactions such as business meetings, trade shows, seminars or on-site work.  ​​Your organization already possess valuable contact data, which when captured can reveal relationships with other companies and quality leads.

While the organization gets this valuable contact data, our survey shows that 9 out of 10 times it is not captured in any  centralized repository, mainly due to absence of processes and systems. 

Contactous is ​One application to acquire, access and analyze contact data across enterprise. ​​You are able to build quality contact database rapidly, across organization. The business card data is accurate and hence dependable, since it is it is manually entered by Contactous.

Contact data is a major asset for any organization gets protected. The business card erosion from the company stops. 

​Contactous' users need to take only ONE step - To take a photo of their business cards. Contactous' data entry operators enter the data manually, while system's algorithms provide relationship inteligence and powerful reporting. 
​

Three Models to Get Data

Contactous offers 3 models to get data from the scanned business card into the centralized system of organization. The model is selected based on organization's choice:

​​A) You choose to use Contactous as data acquisition and management system for your organization only. You would like to do the data entry yourself or by your own contractors. In this case, just use the Enterprise Contact Manager license only.

B) In addition to (A) you choose to let the system extract the data from business cards automatically using OCR and populate the fields. You are aware that there could be errors in OCR and parsing the data and choose to correct those errors yourself. In this case, use Enterprise Contact Manager license + Business Card Auto Parser license.

C) In addition to (A), you prefer to have 100% accurate data from all scanned cards into your system. This is a common requirement and transcription of data is done by Contactous' data entry operators. In this case, use Enterprise Contact Manager license + Business Card Transcription Service.

FAQ :: Enterprise Business Card Management

How can I scan my business cards?
Using Contactous' mobile app is the easiest way. Available for iOS and Android platforms, it sends the data to the processing queue. Alternatively, photographs can be taken by mobile phone's cameras and uploaded individually or in a batch. The images of business cards can also be uploaded by a browser based interface on your desktop or notebook. 

I already have a business card reader. How can I export the data to Contactous?
If your data is accurate, then you can export from that business card reader's export function. Data as image or text files can be imported into Contactous. The data will automatically by separated for every user in the organization. 

How can I get my channel partners or regional offices to enter their data?
Just create an account for them within your system with appropriate security privileges. Once done, users can login to mobile app to take photo of business cards and send to your Contactous environment.

Can you help to scan our business cards?
Our selected partners can help. Do contact us and we will do our best to find a suitable partner who can scan the cards. 

How can I add more data to the business card during scan?
The mobile app provides functionality to add notes to the cards during or after the scan. Unlimited tags can be manually or automatically linked to the card image. Photograph of the person (or a relevant image) can be captured or uploaded later and linked to the card. 

Why should I use Contactous instead of yet-another-OCR-based mobile app?
Contactous is a platform to get data from multiple sources into a centralized system. We do the transcription manually for high accuracy. Moreover, Contactous is also an enterprise-wide business contact management application. On why an OCR based business card app would not be able to accomplish this for an organization, we have given 5 reasons in our blog: 5 Reasons Why Personal OCR-based Business Apps do not help Organizations 

How can I get my secretary to scan my business cards under my name? 
There are 3 ways to do it - 1) The recommended way is to let your secretary select your name as the Default Name (under Settings). All scanned cards will scanned under your name. 2) An easy way is to give your user access (login / password) to your secretary. The cards will get scanned in your name. After the scanning is complete, you can change the password, if required. 3) Lastly, the secretary can scan all the cards using any assigned account and then change the 'Contact Owner' of all the cards to you from the web-based application.